Payroll checks contain sensitive information, including employee names, payment amounts, and bank details. For that reason, you should pay attention to security when you order business payroll checks. The right check features can make alterations, copying, and other forms of fraud harder to carry out.
Look for Security Features Built Into the Check
Several features are designed specifically to protect printed checks. Each one addresses a different type of tampering or reproduction.
- Security paper includes features that make unauthorized copies easier to spot. It may contain special fibers, patterns, or other details that are difficult to reproduce accurately.
- Microprinting uses extremely small text that looks like a line to the naked eye. A copied version may turn into a blurry or solid line, making alterations easier to spot.
- Void pantographs create background patterns that reveal the word “VOID” when someone attempts to copy the check. This feature can discourage photocopying and other reproduction methods.
- Chemical alteration protection addresses attempts to remove or change printed information. Special coatings or reactive elements may show visible marks when certain chemicals are applied.
- Hologram security features use a reflective image or pattern that is difficult to reproduce with standard copying methods. They also provide visible details you can check when verifying a payroll check’s authenticity.
Pay Attention to MICR Printing
MICR printing is another important part of payroll check security. MICR stands for Magnetic Ink Character Recognition. The numbers printed along the bottom of a check contain banking information that financial institutions use to process it.
MICR ink or toner is designed for reliable machine reading. Proper alignment and formatting also matter because errors can interfere with check processing.
When ordering checks, confirm that the checks meet the requirements of your bank. Your financial institution might have particular standards for MICR printing, account information, and check layout.
Consider Laser Business Checks
If you print checks in-house, laser business checks represent a good option for payroll departments. These checks are designed for use with laser printers and accounting or payroll software.
You can build security features into the check stock while printing employee and payment information during your normal payroll process. This setup gives you control over when you print checks and reduces the need to keep large quantities of completed checks on hand.
Before choosing a format, check that the stock works with your printer and payroll software. Correct sizing, alignment, and compatible security features all matter.
Protect Blank Checks Before Printing
Security also depends on how you store blank checks. Keep unused check stock in a secure location with limited access. Track who receives check stock and how many sheets are available.
Set defined procedures for damaged checks, printing errors, and voided checks. Keep records of these items so your payroll team can account for every check.
Access to payroll software deserves the same attention. Use individual employee logins and limit payroll permissions according to each person’s responsibilities.
Review Checks Before They Leave Your Office
A quick review can catch problems before a check reaches an employee. Confirm the employee name, payment amount, date, bank details, and check number.
Check the security features before the check leaves your office. Look for altered text, unusual paper, or missing information. Set the check aside if anything appears incorrect and review it before distribution.
Good payroll procedures also include regular reconciliation. Compare printed checks with payroll records and bank activity. Keep documentation for voided or replaced checks.
Order Your Checks Online
Ordering checks online makes it easy to get the check format your business needs without adding extra steps to your payroll process. At ABC Check Printing, you can browse available check options, place your order, and have your business checks prepared according to your requirements.
For more information About Laser Business Checks and Business Forms please visit ABC Check Printing.
